Executive Assistant in Clearwater, FL at PODS

Date Posted: 2/23/2021

Job Snapshot

Job Description

JOB SUMMARY

Responsibilities will include, but are not limited to, the following: Provide primary support to the CEO and at times, the SVP Team. In addition to traditional administrative duties, intercept and resolve or escalate, and track all communication directed to this office.

 

ESSENTIAL DUTIES AND RESPONSIBILITIES

  • Exercise independent judgment & initiative in performing responsible administrative work of a confidential nature
  • Take appropriate authorized action in the absence of the CEO to ensure that matters requiring attention are referred to and handled in a manner to minimize the effect of his absence
  • Act as liaison between other executives and staff in matters involving this office, including meetings, documentation, and activities requiring authorized action
  • Receive and screen communications to the CEO, including telephone calls and email messages, using independent judgment to determine priority attention
  • Prepare and review materials of a highly sensitive nature requiring the highest level of judgment & discretion
  • Maintain calendar for the CEO and Senior Management Team
  • Coordinate Franchisee Conference
  • Draft correspondences on behalf of the CEO
  • Prepare expense reports for the CEO, and other Members of the Senior Management Team
  • Maintain and organize a variety of records and files
  • Respond to inquiries from external and internal clients; escalating customer complaints if/when needed
  • Coordinate Travel arrangements for the CEO and Senior Management
  • Prepare PowerPoint presentations/coordinate participants for Monthly and Quarterly MPR meetings, Town Hall meetings, etc.
  • Handle various special projects and administrative functions as needed
  • May perform other duties and responsibilities as assigned

Job Requirements

 

JOB QUALIFICATIONS: Education & Experience Requirements

  • High School Graduate or equivalency (GED) (required); Bachelor’s degree (preferred)
  • 3 - 5 years of experience
  • Should be a certified notary of the State of Florida or possess a willingness to obtain certification
  • Possess math skills sufficient to perform required duties
  • Or an equivalent combination of education, training or experience

PHYSICAL REQUIREMENTS

  • Ability to sit at a desk and use a computer for up to 8 hours a day; ability to use hands and fingers to type on a keyboard and use a mouse to navigate. Vision sufficient to view small details on a computer monitor
  • Ability to stand and walk up to 8 hours a day; ability to stoop, bend and lift boxes weighing up to 50 lbs.
  • Ability to hear and verbally communicate using a telephone handset and/or connected headset device
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