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Accounting Clerk in Clearwater, FL at PODS

Date Posted: 9/10/2018

Job Snapshot

Job Description

JOB SUMMARY

Responsible for processing vendor invoices and expense reports for multiple corporate owned locations and for updating the Fixed Assets database with regard to replacements, transfers and disposal of BX containers. 

ESSENTIAL DUTIES AND RESPONSIBILITIES

  • Open, date stamp, and distribute incoming Accounts Payable mail
  • Secure proper approvals for payment of vendor invoices and employee expense reports from managers or department heads and follows up for timely responses
    • Prepare request form to create new vendors
    • Collect W9s on all new vendors
    • Enter and code invoices and employee expense reports into Microsoft Dynamics(Accounting software)
  • Prepare checks for mailing including stuffing and delivery via appropriate shipping method
  • Files invoices and employee expense reports and ensures record upkeep
  • Research vendor/payment inquiries
  • Identify and reassign BX replacements (containers)
  • Update Fixed Assets database with replacements, transfers and disposals
  • Prepare e-mail to franchises and factories to advise with updated information
  • Review and modify spreadsheets (as warranted) on BX repairs
  • Communicate with vendors and managements staff to resolve issues as needed
  • May perform other duties and responsibilities as assigned

MANAGEMENT & SUPERVISORY RESPONSIBILITIES

  • Typically reports to Management.  
  • Job is NOT directly responsible for managing other employees (e.g., hiring/termination and/or pay decisions, performance management)

Job Requirements

JOB QUALIFICATIONS: Education & Experience Requirements

  • High School Diploma or GED equivalence
  • 2-4 year business degree with focus on Accounting/Finance highly desirable    
  • 2-4 years experience with Accounts Payable, purchase orders and fixed assets
    • Knowledge of entire Accounts Payable process from receiving through payment
    • Experience working with Purchase Orders
    • Basic understanding of General Ledger accounts for charging invoices
    • Ability to handle high volumes of invoices from multiple locations
    • Microsoft Dynamics AX experience a plus
      • Possess math skills sufficient to perform required duties
      • Or an equivalent combination of education, training or experience

PHYSICAL REQUIREMENTS

  • Ability to sit at a desk and use a computer for up to 8 hours a day; Ability to use hands and fingers to type on a keyboard and use a mouse to navigate; Vision sufficient to view small details on a computer monitor
  • Ability to stand and walk up to 8 hours a day; Ability to stoop, bend and lift boxes weighing up to 50 lbs.
  • Ability to hear and verbally communicate using a telephone handset and/or connected headset device

WORKING CONDITIONS

  • Regular business hours.  Some additional hours may be required.
  • Travel requirements:  Negligible
  • Climate-controlled office environment during normal business hours.
  • May be subject to  pre-employment criminal background check and/or drug screening as well as random drug screenings in accordance with company policy

DISCLAIMER

The preceding job description has been designed to indicate the general nature of work performed; the level of knowledge and skills typically required; and usual working conditions of this position. It is not designed to contain, or be interpreted as, a comprehensive listing of all requirements or responsibilities that may be required by employees in this job. 

Equal Opportunity, Affirmative Action Employer

PODS Enterprises, LLC is an Equal Opportunity, Affirmative Action Employer. We will not discriminate unlawfully against qualified applicants or employees with respect to any term or condition of employment based on race, color, national origin, ancestry, sex, sexual orientation, age, religion, physical or mental disability, marital status, place of birth, military service status, or other basis protected by law.

  #LI-MT1

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