Payroll Supervisor in Clearwater, FL at PODS

Date Posted: 7/28/2022

Job Snapshot

Job Description

JOB SUMMARY

The Payroll Supervisor is responsible for supervising the Payroll operations including hiring, reviewing and training payroll staff; as well as reviewing department procedures, workload management and accurately processing payroll.

ESSENTIAL DUTIES AND RESPONSIBILITIES

  • Ensures accurate and timely processing of company multi-state payroll
  • Trains and developsassociates, including day-to-day supervision, assigning workloads, arranging work schedules to ensure adequate coverage is maintained in the office, monitor and submit attendance entries for Payroll, monitoring staff performance levels and conducting performance evaluations in conjunction with the Director of Total Rewards
  • Ensure payroll information is reflected accurately in the system of record for associates and documented accordingly
  • Resolves complex associate issues and concerns as escalated from staff members
  • Suggests methods to improve processes and increase efficiency  
  • Provides support Enterprise wide regarding payroll issues
  • Ensure internal and external compliance within payroll function including but not limited to state, local and federal taxes, internal audit, SOX compliance etc.
  • Oversee year end close and w-2 process
  • Partnership with other departments that impact payroll compliance and process (including AP, Finance and Accounting)
  • Perform research and provide ad hoc reporting as it relates to payroll.
  • May perform other duties and responsibilities as assigned.

MANAGEMENT & SUPERVISORY RESPONSIBILTIES

  • Typically reports to Management.  Direct supervisor job title(s) typically include: Director, Total Rewards
  • Job is directly responsible for managing other associates (e.g., hiring/termination and/or pay decisions, performance management).  Job title example(s) of associates directly supervised: Payroll Specialist, Payroll Administrator

JOB QUALIFICATIONS: Essential Skills, Abilities and Example Behavior(s)

  • COLLABORATE: Able to act as part of a larger team outside of the immediate department or group; Able to understand the importance of working with peers in other areas or management to reach "best practice" solutions for the organization; Able to inform and seek information to anticipate and consider the impact of decisions or actions on the overall organization
  • DEMONSTRATE SOUND JUDGMENT: Able to make appropriate decisions and has the vision to understand their impact; Able to use factual information to develop logical assumptions; Able to examine alternatives and consider resources, constraints and risks before committing to action
  • SOLVE PROBLEMS: Able to apply both rational and creative processes and approaches to identify root causes of problems and solutions
  • DO WHATEVER IT TAKES: Able to maintain perseverance in the face of obstacles; Able to take charge, know what is needed or find out, and move forward; Able to stand up for ideas in the face of resistance; Able to work with others to expand on ideas
  • PLAN: Able to develop short- and long-term operational and / or financial plans that are appropriately comprehensive, realistic, and effective in achieving goals; Able to anticipate obstacles and define alternate strategies; Able to integrate planning efforts across work units

Job Requirements

JOB QUALIFICATIONS: Education & Experience Requirements

  • Bachelor’s Degree preferred
  • 4 – 6 years payroll experience with working knowledge of payroll, wage and tax laws and regulations required
  • Excellent interpersonal and team building skills required
  • Ability to work under time constraints and meet schedules
  • Ability to multi task – interacting with outside agencies, clients and staff members simultaneously
  • Ability to plan, organize, prioritize and make decisions
  • Strong organizational and communication skills
  • Proficient in Windows PC environment with accurate data entry/keyboarding skills
  • Experienced processing multi-state payroll, wage and tax laws and regulations required
  • Supervisory experience helpful
  • Or an equivalent combination of education, training or experience.

PHYSICAL REQUIREMENTS

  • Ability to sit at a desk and use a computer for up to 8 hours a day; ability to use hands and fingers to type on a keyboard and use a mouse to navigate. Vision sufficient to view small details on a computer monitor.
  • Ability to stand and walk up to 8 hours a day; ability to stoop, bend and lift boxes weighing up to 35 lbs.
  • Ability to hear and verbally communicate using a telephone handset and/or connected headset device.

WORKING CONDITIONS

  • Regular business hours. Some additional hours may be required.
  • Travel requirements: Negligible
  • Climate-controlled office environment during normal business hours.

DISCLAIMER 

The preceding job description has been designed to indicate the general nature of work performed; the level of knowledge and skills typically required; and usual working conditions of this position. It is not designed to contain, or be interpreted as, a comprehensive listing of all requirements or responsibilities that may be required by employees in this job.  

Equal Opportunity, Affirmative Action Employer

PODS Enterprises, LLC is an Equal Opportunity, Affirmative Action Employer. We will not discriminate unlawfully against qualified applicants or employees with respect to any term or condition of employment based on race, color, national origin, ancestry, sex, sexual orientation, age, religion, physical or mental disability, marital status, place of birth, military service status, or other basis protected by law.

It is essential for us to work in an atmosphere of friendly cooperation; it is your responsibility to:

  • Ask your direct supervisor for an explanation of anything you do not understand.
  • Attend Orientation class and any required training sessions.
  • Read your job description and Associate Handbook; sign the required acknowledgement documents and return to HR.
  • Ask any questions about these items as well as any information given to you at meetings and through individual or group instructions, which will assist your understanding of this position.
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