Executive Assistant in Clearwater, FL at PODS

Date Posted: 8/23/2021

Job Snapshot

Job Description

JOB SUMMARY

Responsibilities will include, but are not limited to, the following: Provide primary support to the Executive team. In addition to traditional administrative duties, intercept and resolve or escalate, and track all communication directed to this office.

ESSENTIAL DUTIES AND RESPONSIBILITIES

  • Exercise independent judgment & initiative in performing responsible administrative work of a confidential nature
  • Take appropriate authorized action in the absence of the Executives to ensure that matters requiring attention are referred to and handled in a manner to minimize the effect of his absence
  • Act as liaison between other executives and staff in matters involving this office, including meetings, documentation, and activities requiring authorized action
  • Receive and screen communications to the Executives, including telephone calls and email messages, using independent judgment to determine priority attention
  • Prepare and review materials of a highly sensitive nature requiring the highest level of judgment & discretion
  • Maintain calendar for the Executives and Senior Management Team
  • Coordinate Franchisee Conference
  • Draft correspondences on behalf of the Executives
  • Prepare expense reports for the Executives, Arcapita, and other Members of the Senior Management Team
  • Maintain and organize a variety of records and files
  • Respond to inquiries from external and internal clients; escalating customer complaints if/when needed
  • Coordinate Travel arrangements for the Executives, Senior Management, Arcapita and Board Members
  • Prepare PowerPoint presentations/coordinate participants for BURS meetings, Town Hall meetings, etc.
  • Handle various special projects and administrative functions as needed
  • May perform other duties and responsibilities as assigned

MANAGEMENT & SUPERVISORY RESPONSIBILTIES

  • Typically reports to Management.  Direct supervisor job title(s) typically include: Executive Leadership Team
  • Job is NOT directly responsible for managing other employees (e.g., hiring/termination and/or pay decisions, performance management)

 

Job Requirements

JOB QUALIFICATIONS: Education & Experience Requirements

  • High School Graduate of equivalency (GED) (required); Bachelor’s degree (preferred)
  • Minimum of 5 years of experience
  • Should be a certified notary of the State of Florida or possess a willingness to obtain certification
  • Possess math skills sufficient to perform required duties
  • Or an equivalent combination of education, training or experience

 

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