Analyst I - HRIS in Clearwater, FL at PODS

Date Posted: 5/10/2022

Job Snapshot

Job Description

JOB SUMMARY

Responsible for addressing HR and Training user application support issues (one face to the customer), driving system utilization, performing system testing, and contributing to system documentation. Systems may include Payroll, HRIS, Applicant Tracking, communication tools and other third party applications or solutions used by the Human Resource team. This individual serves as a technical point-of-contact for assigned functional areas and assists system users with ensuring data integrity, audit and compliance, testing of system changes, report writing and analyzing data flows for process improvement opportunities. The HRIS Analyst also supports HRIS upgrades, patches, testing, and other technical projects as assigned. Analyzes data from various business systems to create and maintain metrics reporting.  Examines and evaluates purpose and content of reports to develop new, or improve existing format, use, and control.

 

ESSENTIAL DUTIES AND RESPONSIBILITIES

  • Write, Maintain and support a variety of reports or queries utilizing appropriate reporting tools. Assist in development of standard and ad hoc reports in support of HR/Recruiting department.
  • Interpret data and analyze results to provide ongoing reporting to the department/business.
  • Work with management to determine business reporting needs to define and develop more effective reporting solutions.
  • Analyze data to recognize trends and patterns.
  • Creation of custom Excel reports
  • Ability to develop representations of findings to be included in business presentations, including reports, charts, and graphs of metrics data and analysis.
  • Creation of advanced custom Excel reports
  • May perform other duties and responsibilities as assigned

 

MANAGEMENT & SUPERVISORY RESPONSIBILTIES

  • Typically reports to Management. Direct supervisor job title(s) typically include: Mgr – Talent Acquisition                
  • Job is NOT directly responsible for managing other employees (e.g., hiring/termination and/or pay decisions, performance management)

Job Requirements

JOB QUALIFICATIONS: Essential Skills, Abilities and Example Behavior(s)

  • BE ANALYTICAL: Able to effectively gather all relevant information; Able to identify key issues; Able to qualitatively and / or quantitatively process data; Able to identify relationships, draw logical conclusions and interpret results for use in decision-making
  • SOLVE PROBLEMS: Able to apply both rational and creative processes and approaches to identify root causes of problems and solutions
  • ORGANIZE: Able to assemble appropriate resources (people, funding, material, support) to get things done; Able to manage multiple activities simultaneously to accomplish goals; Able to schedule and coordinate work of others; Able to establish efficient work procedures to meet objectives; Able to form the right structures and teams to enhance productivity
  • PLAN: Able to develop short- and long-term operational and / or financial plans that are appropriately comprehensive, realistic, and effective in achieving goals; Able to anticipate obstacles and define alternate strategies; Able to integrate planning efforts across work units
  • SPEAK COMPETENTLY: Able to speak clearly and concisely; Able to use appropriate vocabulary for the audience; Able to get point across unambiguously and check for understanding
  • QUESTION: Able to use effective fact-finding techniques to discover all relevant information; Able to ask questions that are not leading or biased; Able to challenge assumptions
  • WRITE PROFICIENTLY: Able to convey information clearly and effectively through both formal and informal documents; Able to write in a well-organized and concise, yet complete, format; Able to use vocabulary appropriate for the audience; Able to constructively review and edit the written work of others
  • COLLABORATE: Able to act as part of a larger team outside of the immediate department or group; Able to understand the importance of working with peers in other areas or management to reach "best practice" solutions for the organization; Able to inform and seek information to anticipate and consider the impact of decisions or actions on the overall organization
  • TAKE INITIATIVE: Able to exhibit tendencies to be self-starting and not wait for signals; Able to be proactive and demonstrate readiness and ability to initiate action; Able to take action beyond what is required and volunteers to take on new assignments; Able to complete assignments independently without constant supervision
  • BE PERSONALLY PRODUCTIVE: Able to use own time efficiently and avoid wasting time; Able to organize work with realistic priorities for self and others; Able to demonstrate stamina to sustain effort over a period of time; Able to set high but realistic standards for self; Able to produce a high volume of work; Able to balance personal and work commitments to maintain "personal best" conditions
  • ADAPT: Able to maintain effectiveness by changing personal behavior and work routines / habits in response to new circumstances and requirements
  • DELIVER QUALITY RESULTS: Able to deliver top quality service to all customers (internal and external); Able to ensure all details are covered and adhere to company policies; Able to strive to do things right the first time; Able to meet agreed-upon commitments or advises customer when deadlines are jeopardized; Able to define high standards for quality and evaluate products, services, and own performance against those standards
  • BE PROFESSIONAL: Able to project a positive, professional image with both internal and external business contacts; Able to create a positive first impression; Able to gain respect and trust of others through personal image and demeanor
  • ADVANCED COMPUTER USER: Able to use required software applications to produce correspondence, reports, presentations,  electronic communication, and complex spreadsheets including   formulas and macros and/or databases. Able to operate  general office equipment including company telephone system

JOB QUALIFICATIONS: Education & Experience Requirements

  • 0 – 2 years technical experience in Human Resource Management systems such as, Payroll, HRIS, Applicant Tracking, communication tools and other third party applications or solutions
  • Degree in Instructional Systems, Instructional Technology, HR/HRIS, or a related computer or technical field is preferred
  • Knowledge of HRIS software including integrations of HR data between multiple systems such as HR and Payroll
  • Strong understanding of HRIS database design, structure, functions and processes, and experience with databases tools
  • Able to use required software applications to produce correspondence, reports, presentations, electronic communication, and complex spreadsheets including formulas and macros and/or databases. Able to operate  general office equipment including company telephone system
  • Experience with HR report writing, HR data analysis, creation of HRIS analytics, or HR digital records management
  • Strong understanding of HR processes and data, including eligibility and enrollment rules, and benefit procedures in order to ensure correct implementation
  • Technical troubleshooting experience required
  • Ability to combine data from multiple sources when needed for the analysis
  • Able to handle multiple projects simultaneously
  • Or an equivalent combination of education, training or experience

PHYSICAL REQUIREMENTS

  • Ability to sit at a desk and use a computer for up to 8 hours a day; Ability to use hands and fingers to type on a keyboard and use a mouse to navigate; Vision sufficient to view small details on a computer monitor
  • Ability to stand and walk up to 8 hours a day; ability to stoop, bend and lift boxes weighing up to 50 lbs.
  • Ability to hear and verbally communicate using a telephone handset and/or connected headset device

WORKING CONDITIONS

  • Regular business hours.  Some additional hours may be required.
  • Travel requirements:  Negligible
  • Climate-controlled office environment during normal business hours.
  • May be subject to  pre-employment criminal background check and/or drug screening as well as random drug screenings in accordance with company policy

 

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